Administration/Finance

Organisation

The Administative and financial section comprises of the Administative, Finance and the State Store. This section is being headed by a senior Administration Officer, who is responsible to the the State Director of works.

There are 89 staffs of which the breakdown is as follows:-

Administration Section	~ ~	Store Division
Administration Officer.........1	~ ~	Senior Storekeeper...1
Stenographer......................2	Finance Section	Administrative Assistants(Clerks).....1
Administrative Assistants(Clerks)..............11	Financial Assistant...................1	Storekeeper..............1
Typists............................... 3	Chief Clerk (Administrative).....1	Junior Storekeeper....1
Office Boys.........................5	Administrative Assistants(Clerks)...................10	Drivers......................2
Lower grade workers(IMG)...................15	Typists.....................................3	Lower Grade Workers...................26
Drivers................................3	Office Boys..............................1	Watchman..................2
Total no.of posts.................................40	Total no.of Posts.....................15	Total no.of posts........34

Duties and Responsiblities

Administrative Division

The Administrative Division is responsible for dealing with all correspondence, Government Gazettes, registered letters, telegrams, telephone calls, stationery and other duties assigned to them. This division is aslo responsible for :

File management including registration movement and safe keeping of departmental files in accordance with Government procedures.
Security and cleanliness of the office building and its compund.
Receiving and dealing with complaints.
Handling accident cases involving department vehicles.
Maintenance of departmental vehicles.

To enhance quality sevices production, a smaller unit called "service and establishment unit" has been set up under this Administration Division.

Finance Division

This division ensures that rules and regulations are implemented correctly in line with Governmental procedures and is responsible for ;

Managing state and fedral allocations for operating and development expenditure.
Checking, verifying and recording in vote books at payment vouchers and sending them to the State Treasury, Accountant General's branch office and other agencies.
Collecting revenue for State and Federal Government at which the sources are from tender forms; working drawings; rental of quarters;machinery; equipment, furnitures; from fines / compensation from breach of contracts and other miscellaneous refunds.

Store Division

This division operates as the State Store for PWD Negeri Sembilan. The main function of the Store is to supply transport, repair and maintain furniture and equipment and other standard items. The other major duties are as follows:

Responsible for supplying standard items to PWD Negeri Sembilan. The request for the standard items are made by forwarding the necesssary requisition vouchers (Kew 300 A1).
Supply and transport furniture for State Function, Residences/Quarters of Senior Government Officers.
Responsible for repairing and maintaining furnitures.